The Child Welfare Involvement data fields allow your program to document a family's period of involvement in the child welfare system.
Here's a step-by-step on how to use these fields in Visit Tracker.
STEP 1: TURN ON THE FIELDS FROM SETUP > PREFERENCES
To turn on, go to SETUP > PREFERENCES > DEMOGRAPHIC/HEALTH
Note: These fields are already turned on for Illinois programs.
STEP 2: CREATE A CHILD WELFARE INVOLVEMENT RECORD
NEW FAMILIES
When creating a new family, the fields will be located below Enrollment Info.
The record from the new family entry can be located in the family's Demographic/Health section.
EXISTING FAMILIES
For families that are already enrolled, the Child Welfare Involvement section is located in Demographic / Health.
Click the "Add Item" button to add a Child Welfare Involvement record to the family.
Enter the data
UPDATING AND ADDING NEW RECORDS
Whenever a family's current involvement changes, go back to the family's Demographic/Health section to update the existing record. OR add a new record if a new case has been opened up.
Update example
REPORTS
The Child Welfare Involvement reports can be found in Reports > Service Reports > Demographics Reports.
The report will summarize families involved with child welfare in the chosen date range and provide an export of the child welfare records.
